FACILITIES AND RECEPTION COORDINATOR – LONDON

Are you looking for an opportunity where you can get your teeth stuck into a variety of projects? A new opportunity has come available within our Facilities department seeking a highly orgainsed individual to cover our Front of House Reception area and be an integral part of the Facilities team.

This role will not only offer you a variety, but will offer you career development with some exceptional benefits.

A bit about us, Air Charter Service was established in 1990 in the basement of our chairman’s home. Not only do we offer aircraft charters in the private, group and cargo sectors, but also further services such as on board couriers, holiday packages and concierge services. We’re not just the largest charter brokerage in the world, but also the largest charter family, holding those same values that started this business at the core of everything we do.

Your role will include:

• Meet and greet guests in a confident and professional manner 
• Answer and field telephone calls
• Respond to email based enquiries 
• Ensure the reception and meeting rooms are clean and stocked before and after meetings and training sessions
• Distribution of incoming post, franking and manage collection of outgoing post 
• Book couriers
• Booking taxis
• Breakdown of Facilities Manager credit card expenses 
• Managing data collection for Carbon Neutral certification 
• Ordering stationery and other office supplies
• Ensuring notices and certificates are displayed and up to date 
• Assisting the Facilities Manager and Assistant Manager
• Working under the direction of the Facilities Team to assist with the general organisation and upkeep of the London Office i.e. PAT Testing, fire safety, health and safety, maintenance and security 
• Liaising and coordinating with external contractors and suppliers 
• Reporting and managing issues that arise around the London office
• Following up of such issues 
• Inspect and manage the maintenance and upkeep of the company accommodation to a high standard 
• Monitor all utility bills associated with the company accommodation
• Fleet management of company cars
• Including arranging MOT’s, services and repairs 
• Monitoring vehicle tax renewal dates and driver declarations 
• Assist the Facilities Team with ISO 9001 and 14001 certifications
• Coordinating security at Head Office including access cards 
• The negotiation of new contracts and leases 

Requirements:

• Previous working experience working in in-house Facilities
• Good problem solving skills
• Excellent organisation and time management
• High sense of urgency and ability to work to deadlines
• High level of attention to detail and the ability to manage various tasks with varying priorities
• Strong verbal and written communication skills
• Reliability and steadiness and calm under pressure
• Willingness to get involved no matter what the job

We offer:

• 22 days’ holiday per year which increases with length of service
• Free onsite gym and subsidised canteen
• Cycle to work scheme
• Continued professional development
• Private healthcare and pension
• A friendly fun and very exciting environment enhanced with regular company-funded social events such as Friday night drinks and seasonal parties